Meta title – With every industry adopting technology in its processes and changing the way it functions, events setup is not far behind. Project management software programs help streamline functioning and enhance overall productivity levels.
Table of Contents
Event planning can be challenging because of all the people and details involved. Using event project management software programs can make the whole process more manageable. Selecting the right software suited to your specific needs is crucial. Explore these 10 options to find a good fit.
Slack
Slack is a platform with channels for communication and collaboration. Easily chat with teams or vendors. Automate more routine tasks and simplify your workflow.
Slack integrates with other tools for a smooth workflow. Keep discussions organized for whole events or individual aspects. Teams may need some training to get familiar with the platform. You can download project management tools like Slack to your computer if you want to try them out.
It isn’t that difficult to uninstall them if you find they don’t suit your purposes. If you’re a MacBook user, you need to make sure that you uninstall tools completely as not doing so could slow down your Mac. You can use this 2023 list of tools to uninstall apps from your Mac.
ClickUp
Using ClickUp allows you to handle events of different sizes. It is a good tool to use if you want to grow your business.
- Organize a project as a list, by workload, or by deadlines.
- Use seating chart templates and itinerary templates to help you plan.
- Time-tracking integration. Updating a date on one calendar will update any linked calendars.
- Use ClickUp AI for over 100 automations to automate repetitive tasks.
- With ClickUp Goals you can create goals and automate progress tracking.
A limitation of ClickUp is that it does take time to learn and the AI is only available for paid users.
Basecamp
Basecamp is easy to use with a central dashboard for all projects.
- It has a message board and a place where users can drag and drop their ‘to-dos’.
- It also has an organized workspace for storing files.
- Real-time chat allows for communication between different teams.
- Team managers can easily see what everyone is doing. They can assign tasks and receive notifications when they are complete.
A limitation of Basecamp is that it doesn’t offer a free plan unless you’re a student.
Trello
Using Trello allows you to create boards for different aspects of an event and assign tasks to teams. You can monitor their progress in real time.
- The user-interface is intuitive and the board system allows you to move messages and tasks around.
- Have a visual overview of all the due dates, checklists, and labels.
- Add attachments, documents, and other data to task cards.
- Trello’s Butler enables you to create commands that automate certain tasks.
- Trello does not offer real-time chat.
Asana
With Asana you can organize work using Kanban boards.
- Customize project management templates.
- Display tasks in a vertical to-do list style.
- View times in Gantt charts.
- Teams can work together in Asana Workspaces.
- See user reports that offer real-time snapshots of progress.
- Track event milestones.
A limitation of Asana is that it can be difficult to link tasks, projects, and their dependencies.
Wrike
Wrike is versatile software that offers great visibility and cross-functional collaboration.
- Event planning templates allow you to streamline your planning and customize your workflows.
- Manage due dates, organize shared calendars, and manage the budget. Budget management is essential for compliance with financial regulations and laws.
- Assign tasks and track progress on visual dashboards. Wrike uses both Kanban and Gantt-like viewing boards.
- A limitation is that the Gantt chart view is only available for paid plans.
Jira
Jira is a good option for tracking time before, during, and after large events. Its time-tracking feature helps to ensure that all payments are correct.
- Efficient communication, time-tracking, and task tracking tools.
- Client permission system for secure collaboration.
- Advanced filters and reporting system that allows you to make informed decisions.
- Customization and setup may require some effort and the advanced features have quite a learning curve.
- Regular Jira backup ensures that your data is always safe and recoverable.
Cvent
Cvent will help you to organize a memorable trade show. Performing pre-event admin tasks is easy and allows you to capture qualified leads so you can follow up later.
- Simplifies the event venue sourcing process.
- Exhibitor Management helps with organizing exhibitor tasks and communications.
- The webinar platform facilitates holding of webinars for virtual events.
- This is an expensive tool and first-time users can take a while to master the features.
Active Collab
Active Collab is a good tool to use if you’re starting an online business managing events. It will help you monitor your costs and manage your event budget.
- Make use of task management, team collaboration, and resource management tools.
- Access simple reports.
- Track spending, and costs and create invoices.
- Give customers access to see progress.
- Customization options are limited and the tool lacks advanced reporting and analytic capabilities.
Monday.com
Monday.com uses centralized workflows with boards that can be divided into groups like event categories. It allows you to plan for everything from a large conference to a hybrid or private event.
- Event registration, cross-team collaboration, and real-time monitoring features are available.
- Use project timeline templates to include task-specific details and estimated timelines.
- Collect data from the event to get useful insights into workload, progress status, etc.
- A limitation of Monday.com is that the dashboards aren’t available for free users.
Conclusion
Project management software simplifies event planning and execution. It helps you streamline tasks, monitor progress, and access reports. It’s important to select software that matches your business size and unique requirements.
FAQs on Project Management Software Programs
Can I use event management software for my small business?
Yes, project management software works for businesses of all sizes. Find software that accommodates businesses that host smaller events.
Is event management software easy to use?
Some event management software options have interfaces and features that are easy to use. Others with more advanced features may have more of a learning curve.
Can I customize an event management tool?
Most tools offer some form of customization and flexibility. More advanced tools usually have more customization options.
Will an event management tool work with my other software?
Most of the software can integrate with other tools such as communication and calendar apps.
